SPORTIVA EVENTS TERMS AND
CONDITIONS
This document constitutes an agreement between you (the E
ntrant) and Sportiva Events Ltd
(the Organiser). Entry into any of the events or activiti
es organised by Sportiva Events is
strictly conditional upon the entrant agreeing to all of
the terms and conditions contained
within this document (the Agreement). All entrants must
acknowledge that they have read
and accept this agreement before registration will be com
pleted. All entrants under the age of
18 years must be registered by their parent or legal guardian
.
REGISTRATION PROCESS
The organiser or their aent will maintain a registration
database for all entrants and
their chosen emergency contact. All information will be
collected, stored and
processed in accordance with the Data Protection Act 1998.
Entrants are responsible for ensuring the accuracy of the
ir personal records within the
event database. Should any information change between regi
stration and participation,
it is the individual entrants
’
responsibility to ensure that their records are updated
accordingly.
Entry Fees must be paid in full before entry to the eve
nt will be confirmed.
Entry to the event will only be accepted through the offici
al website, using the online
registration service.
The registration fee is NON REFUNDABLE under any circumst
ance.
Entrants must electronically acknowledge that they have
read and agree to the event
terms and conditions prior to their entry in to the event
being confirmed. By doing so
the entrant is unreservedly accepting all of the terms
and conditions of this agreement.
All entrants under the age of 18 years must be registered by
their parent or legal
guardian.
USE OF PERSONAL DATA
The organiser or their agent will maintain a registratio
n database for all entrants and
their chosen emergency contact. All information will be
collected, stored and
processed in accordance with the Data Protection Act 1998.
The organiser may use the entrants contact information to
keep them informed of the
event or to notify them of other events organised or promote
d by Sportiva Events
The organiser may share the entrants contact details wi
th their partner organisations.
All partner organisations are clearly identified on the of
ficial event website. Entrants
have the right to
‘
opt-out
’
of this information sharing agreement at any time.
Entrants give permission for the organisers, their agent
s, or any other associated
organisations to use any photographs, video tapes, motion pictur
es, website images,
recordings, or any other record of the event. Such arti
cles may be used or included on
websites, media publications, advertising, promotional informa
tion, or other publicly
accessible sources.
PERSONAL ABILITY TO PARTICIPATE
It is the entrants
’
responsibility to ensure they train appropriately and have th
e
requisite level of fitness to be able to complete their
chosen event / activity within any
designated time limits.
Entrants must ensure their personal health is suitable
for participating in the event /
activity. If in any doubt the entrant should consult thei
r doctor.
It is the responsibility of the entrant to ensure the orga
nisers are informed in writing
of any medical conditions that could be relevant to their
treatment in the event of an
emergency.
If
a participant believes that it is unsafe for them to co
ntinue in the event, it is their
duty to notify an event official as soon as practicable.
The organiser will make
appropriate arrangements to get the participant to a place of
safety.
Participants must be competent cyclists and confident i
n their ability to complete the
course safely.
SPECIFIC TO CYCLING RELATED EVENTS OR
EVENTS THAT INCLUDE CYCLING
Entrants are responsible for ensuring their bike is service
able and fit for purpose.
Participants must wear an approved Cycle Safety Helmet
at all times when riding in
the event. This is a mandatory requirement for all eve
nts registered with
British
Cycling
and the
British Triathlon Federation
.
Participants must carry a suitable bicycle repair kit
sufficient to maintain the
serviceability of their bike in the event of punctures or oth
er minor mechanical
failures. Mechanical support provided at the event is for eme
rgency only.
Sportive Events are NOT races. They are non-competitive
on-road personal cycling
challenges. Whilst they are timed personal challenge in which
participants will be
informed of their achievement. Medals may be awarded to par
ticipants completing
their chosen route within a designated time limit. Pleas
e see event specific details for
further details.
Participants must ride in accordance with the law and a
dhere to the Highway Code.
Participants are responsible for riding safely and wit
h due respect for other road users
and the other participants in the event.
PARTICIPATION IN THE EVENT / ACTIVITY
Participants are responsible for managing their own nut
ritional requirements
throughout the duration of the event.
Participants must clearly display their issued number
in accordance to the specific
event instructions.
Where an event is timed, participants are responsible
for ensuring their timing device
is functioning correctly before they commence the activi
ty and that they correctly
negotiate all designated timing check points on the course.
Participants must comply with the instructions of the
organisers and other course
officials.
Event routes will be clearly signed and each event has t
he route details available
online. There will also be a number of marshals at key l
ocations to help keep
participants on course. However, whilst the organiser will m
ake every effort to ensure
that the routes are adequately signed, the onus of remain
ing on course rests with the
rider.
Should circumstances dictate, or in the interest of
safety, the organiser reserves the
right to make such changes to the published event route as may
be deemed necessary
at their absolute discretion.
The organiser reserves the right to require a participant to
retire from the event where
their conduct is considered to be inappropriate. If required
to retire the participant
must remove their number and take no further part in the eve
nt.
Participants have a duty to report to an event official as
soon as practicable, anything
that they see or hear which they reasonably believe may impa
ct on the safety or
welfare of themselves or others, connected to the event
or otherwise.
Whilst appropriate risk assessments will be carried out
before the event, participants
assume full and complete responsibility for any injury or a
ccident which may occur
whilst travelling to or from the event, during the event, or
whilst on any premises
related to the event.
Participants must agree to waive, release and forever disc
harge the event organisers,
sponsors, promoters, and each of their agents, representa
tives, successors and assigns,
and all other persons associated with the event, from any
liabilities, claims, actions, or
damages that they may have against them arising out of or
in any way connected with
participation in the event. This includes any claims, whethe
r caused by negligence,
the action or inaction of any of the above parties, or
otherwise.
ALTERATIONS TO THE EVENT
Any change to the event start time or format will be communi
cated to the Participant as soon
as is reasonably practicable. Start Time
–
I am aware that the Event Organiser reserves the
right to alter the start time of the Event. No refund in
full or in part shall be made for any
change in start time for an Event provided the Event t
akes place on the specified date of the
Event. Event Date
–
I am aware that the Event Organiser reserves the righ
t to change the date
of the Event. In the event of such change of date of
the Event, and if as Participant I am
unable to attend on the revised date, I will have 14 days to inform
the Event Organiser in
writing from when the change in date is announced to recei
ve a refund of my Entry Fee, less
a
£5 administration charge for bank processing costs. Cours
e Alteration
–
I am aware the
Event Organiser reserves the right to amend the Event for
mat at their sole discretion (such as
from a Triathlon to an Aquathlon or other suitable race for
mat) in order to stage the Event. If
the Event is changed to an Aquathlon or other format I acc
ept that I will not be entitled to any
refund. Other Alterations
–
I acknowledge and accept that circumstances concerning the
Event may change from time to time for reasons out of th
e Event Organiser
’
s reasonable
control, without any rights to withdrawal being accrued by the
Participant other than as set
out in the Withdrawals policy, and without the Event Organise
r incurring any liability. For
illustration purposes, these changes may include car parking a
rrangements, course alterations,
but such changes/issues will not allow the Participant to wi
thdraw and nor will the Event
Organiser be deemed liable except as otherwise set out here
in.
CANCELLATION & REFUNDS
The Registration Fee is NON REFUNDABLE under any circumst
ance.
Entry Fees are only valid for the original event for whic
h they were purchased.
Neither Places or Fees are transferrable to any other ev
ent.
If, for any reason what so ever, an entrant finds thems
elves unable to participate they
should notify the organisers as soon as reasonably practi
cable of their intention to
withdraw from the event. This will allow the vacancy to be
reallocated to anyone who
may be on the event
’
s reserve list.
In the unlikely event that the organisers are forced to cance
l the event, due to
circumstances beyond their control, entrants will be en
titled to claim a refund with no
further liability whatsoever arising from such cancellati
on. Requests for refunds must
be received in writing no later than 30 days from the date o
f official event
cancellation by the organisers.
Refund Applicants will be reimbursed with that part of their
entry fee which are
recoverable or have not been irrevocably committed to sta
ging the event.
Extreme or unusual weather conditions are unlikely to lead to t
he cancellation of the
event. Entrants must exercise their own experience and
judgement regarding their
ability, equipment and preparedness to cope with the prevailing el
ements before they
commence.
TRANSFER POLICY
No competitor is permitted to enter or participate using anot
her persons details.
No transfers will be permitted within TWO WEEKS of the event
start date.
There is an £8 administrative fee charged for all transf
ers or £5 for Tristars
Entrants are responsible for finding their own replacemen
ts. The organiser will not get
involved in this process.
GENERAL PROVISIONS
This agreement constitutes the whole agreement between th
e parties and any prior
agreement, oral or written, are excluded.
Any failure by any party to enforce or to exercise at any time any
term or any right
under this agreement shall not be deemed to be a waiver of th
at term or right and shall
not affect that party
’
s right to later enforce or to exercise it.
If any term of this agreement is found to be illegal or unenf
orceable it shall be deemed
to be omitted from the agreement and shall not affect the
validity of the remainder of
the agreement.
Nothing in this agreement confers any right on third parties to
enforce the provisions
of this agreement under the Contracts (Rights of Third Par
ties) Act 1999.
The laws of England & Wales shall govern this agreement