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SPARTAN RACE SERIES                                                                                                       
WAIVER, RELEASE OF LIABILITY, COVENANT NOT TO SUE & IMAGE RELEASE  

In consideration of my (“I”, “my” or “myself”) and/or on behalf of my child/ward’s (each a “Ward”) participation as a competitor, volunteer (or other staff member) and/or spectator (any of the foregoing, a “Participant”) in a Spartan Race, Spartan Kids’ or Varsity Race, Spartan workout or other Spartan-owned, operated, licensed or sponsored event(s) (any of the foregoing and any ancillary events/activities/operations related thereto, an “Event”), I, on behalf of myself and Ward, acknowledge, accept and agree the following: 
 
(1) The risk of serious injury and/or death from the activities involved participating in any Event, as a Participant, is significant and may include, without limitation, the following: (i) drowning; (ii) near-drowning; (iii) sprains; (iv) strains; (v) fractures; (vi) heat and cold injuries, including burns, heat-related illness and hypothermia; (vii) over-use syndrome; (viii) injuries involving the acts or omissions of other Event participants or vehicles; (ix) animal bites and/or stings; (x) contact with poisonous plants; (xi) accidents involving, but not limited to, paddling, climbing, biking, hiking, skiing, snow shoeing, travel by boat, truck, car or other convenience, falling from heights; (xii) heart attack; (xiii) diseases from exposure to fecal contaminated water or slurry; (xiv) permanent paralysis; and/or (xv) death. While particular rules, equipment and/or personal discipline may reduce this risk, the risk of serious injury and/or death does exist. 
 
(2) AFTER OPPORTUNITY TO FULLY INFORM MYSELF ABOUT AN EVENT, ON BEHALF OF MYSELF AND MY WARD, I (undersigned) KNOWINGLY, VOLUNTARILY AND FREELY ASSUME AND ACCEPT ALL SUCH RISKS, BOTH KNOWN AND UNKNOWN, EVEN IF ARISING FROM THE NEGLIGENCE OR ACT OR OMISSIONS OF THE RELEASEES, as hereinafter defined, or others, and assume full responsibility and all risks for myself and/or my Ward’s participation in the Event. 
 
(3) I knowingly and voluntarily agree to comply with any stated customary terms and conditions (which have been made available to me) for Participant’s participation in an Event. If, however, I observe an unusual and/or significant hazard during my presence at the Event, I will remove myself or my Ward from participation and bring such hazard to the attention of the nearest Event official. 
 
(4) To the fullest extent permissible by applicable law, I, on behalf of myself, and/or my Ward (if applicable), and our respective heirs, assigns, spouses, partners, personal representatives and/or next of kin, forever WAIVE, RELEASE, DISCHARGE and COVENANT NOT TO SUE SPARTAN RACE, INC., REEBOK, INTERNATIONAL LTD., REEBOK INTERNATIONAL LIMITED, NBC SPORTS VENTURES, LLC, EVENT MEDIC NY, INC., venue owner of the Event, and their respective owners, officers, directors, employees, contractors, representatives,  agents and affiliates and, as applicable, any direct or indirect parent or subsidiary, predecessor, successor, heir, assign, media partners, associated charity, sponsor or medical providers of any of the foregoing (collectively, the “Releasees”) WITH RESPECT TO ANY SUITS, CLAIMS, OR LOSS AND ALL INJURY, DISABILITY, DEATH, AND/OR LOSS OR DAMAGE TO PERSON OR PROPERTY, IN CONNECTION WITH MY OR MY WARD’S PARTICIPATION IN THE EVENT, WHETHER ARISING FROM THE NEGLIGENCE OR WILLFUL CONDUCT OF THE RELEASEES OR OTHERWISE. I further agree to indemnify, defend and hold harmless Releasees from any loss liability, cost, claim and/or damages arising from Participant’s participation in or association with the Event, including, but not limited to, reasonable attorney’s fees. 
 
(5) I, on behalf of myself, and/or my Ward, attest and verify that: (i) unless indicated below, I am over 18 years of age and am legally signing on behalf of myself or, if applicable, Ward; (ii) Participant is free from all illnesses, injuries and defects that could interfere with any person’s (including his or her) safe participation in an Event; (iii) Participant is physically fit and sufficiently trained to participate in all activities associated with the Event; and (iv) on the date of the Event, Participant will possess and be covered by medical/health insurance, individually or as part of an organization. I acknowledge that Participant, and I, as Ward’s parent/ legal guardian (if applicable), am aware and informed of the inherent risks in participating in the Event and that Participant’s participation in an Event is entirely voluntary.  
 
(6) I, on behalf of myself, and/or my Ward, consent to administration of first aid and other medical treatment and related services, including evacuation/transport, in the event of injury or illness in connection with participation in the Event and hereby release and indemnify Releasees from any and all liability or claims arising out of such treatment and/or services.. I further consent and agree to obtain, furnish and allow, if required, the use and disclosure of my personal health information by such providers in connection with rendering services and or treatment, and to sign any additional documents that may be requested by such providers, in connection such information or services.  
 
(7) The Releasees reserve the right, in their sole determination, to postpone, cancel, or modify the Event due to weather conditions or other factors beyond the control of the Releasees that might affect the health and/or safety of Participants. Spartan Race, Inc. will not be obligated to refund any Participant any registration fees due to a cancelled Event. 
 
(8) I, on behalf of myself, and, if applicable, my Ward, irrevocably grant unlimited permission to Releasees to use, reproduce, sell, disseminate and distribute any and all photographs, images, videotapes, motion pictures, recordings, or any other depiction of any kind of Participant or my or Ward’s participation in an Event or related activity for any legitimate purpose in perpetuity and I understand that Participant will not be entitled to any compensation in connection therewith.  I further hereby irrevocably and absolutely grant permission to the Releasees to film, videotape and record the performance of the Participant in the Event and subsequently to telecast, sell, distribute and otherwise utilize the same in whatever manner Releasees shall deem appropriate. Such permission shall include granting the unlimited and irrevocable rights to Releasees, without compensation of any kind to Participant, to use, reproduce or broadcast, Participant’s name, nickname, image, likeness, voice, photograph, signature facsimile, and biographical information in connection with the Event. I acknowledge that Releasees shall have unlimited right throughout the world to copyright, use, reuse, publish, republish, broadcast and otherwise distribute depictions of or information about Participant and all or any portion of the Event in which Participant may appear on any and all radio, network, cable and local television programs and in any print materials and in any other format or media (including electronic media) now known or hereafter devised in perpetuity and without compensation to Participant.  
 
(9) In consideration and in return for being allowed to participate in the Event, Participant releases and agrees not to sue the Releasees from all present and future claims regarding Participant’s participation in events organized by the Releasees, including the Event, by Participant and his/her heirs, assigns, spouses, partners, personal representatives and/or next of kin.  
 
(10) If any of the provisions of this Waiver, Release of Liability, Covenant Not To Sue & Image Release (“Waiver”) shall be deemed by a court of competent jurisdiction invalid or unenforceable in any respect, then, to the fullest extent permitted by applicable law, all other provisions hereof shall remain in full force and effect.  
 
(11) FOR ELITE AND OTHER PARTICIPANTS COMPETING FOR CASH PRIZES ONLY: I voluntarily consent to have a sample of my urine collected at such times as testing is performed by Spartan or its agents. I further understand that certain prescription and/or over-the-counter drugs that I may be taking can affect the results of these tests and that I will inform Spartan prior to testing of any prescription and/or over-the-counter drugs that I am taking. I further authorize the release of all information and records, including test results relating to the screening or testing of my urine sample(s) to Spartan or its agents. Spartan and its officers, employees, and agents are hereby released from legal responsibility or liability in connection with any testing and for the release of such information and records as authorized by this Waiver.  
 
I HAVE READ AND FULLY UNDERSTAND THIS WAIVER. I UNDERSTAND THAT I HAVE GIVEN UP, ON BEHALF OF MYSELF AND MY WARD, SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY.

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2019 Volunteer Perks Explained  
Wondering which shifts earn which perks? Click here to find out!

 

 

  • Free Race Entry can be used (1.) at the event you volunteer for during the volunteer heat OR (2.) for a future Canadian Sprint, Super or Beast - OPEN HEAT ONLY.

 

 

  1. If you use this free race entry at the event you volunteer for your available heat times will be indicated in the shift posting. These heat times are subject to change as the race gets closer and general heat times are confirmed. Your confirmed volunteer heat time will be sent to you the week of the race. Volunteer heat times are set aside specifically so that volunteers have an opportunity to run. We strongly suggest you only race in these heats. You cannot race during a heat that interferes with your volunteer shift.
  2. If you chose to save this for a future race you must let the Volunteer Coordinator know at the time of Check Out. About 1 week after the event you will receive an email, with a code to register for a future race of your choice. The codes are valid for 1 year from the date you receive it. You can use it for yourself, or gift it to someone else. You can find the code in the coupons tab of your Chronotrack account.

*30 burpee penalty to anyone who lets their code expire and tries to follow up with us about it.  Seriously, don’t even think about it.

  • 1 Free Hoodie for completing your full day race day shift.
    • In order to earn your hoodie you must stay until the end of your full day shift.

Rules of Volunteering
Cardinal Rule: TREATMENT OF RACERS, STAFF & OTHER VOLUNTEERS

  • As a Spartan Race Volunteer you are representing Spartan with your behaviour and actions during your shift. Please remember to treat others as you would want to be treated. Refrain from using foul language, rude remarks, hand gestures, and inappropriate behaviour toward racers, staff, and volunteers. Doing so will result in losing your volunteer perks, being removed from the event, and in some cases your ability to race at the event. Your role as a volunteer is to work beside staff to produce an enjoyable and successful event.

Can I Assist Racers On Course?

  • You may encourage racers, but you may not physically assist racers on the course.

Can I Leave My Volunteer Shift Early?

  • Not if you want a free race.  We are depending on our volunteers to support the operational needs of the race - your full commitment is essential.

Can I Split The Volunteer Shift With A Friend? I Do The First Half, And He Does The Second?

  • No.  Due to volunteer training procedures and the operational needs of the race, we cannot split the predetermined shift times.  Please, only commit to volunteering if you can stay for the entire shift time.

Are The Volunteer Shifts Set In Stone?

  • No, we reserve the right to change the timing of the shifts up until the week before the event.  Due to logistical challenges, adding heats, etc., we may need to lengthen or shorten shifts.  We will provide notice of this as soon as we know.  If you cannot be flexible, volunteering may not be for you.

If I Am Racing For Free At The Event That I Am Volunteering, Do I Have To Race In The Volunteer Heat?

  • It is preferred that you race during the volunteer heats, and the Volunteer Coordinator will confirm the final volunteer heat times with you the week of the event (in your final confirmation email.) If you are racing with a team, or there is a specific reason that you need to race at a different time, we can usually accommodate those requests (as long as your race time does not overlap with your volunteer shift.) You can make those requests when you pick up your bib on race day. Do not email these requests beforehand as it is all resolved onsite.

Do I Really Need To Check-In and Out?

  • Yes, the Volunteer Coordinator needs to account for all volunteers, so please check-in when you arrive and out at the end of your shift. That's how we ensure you get your free race registration.

Is There An Age Limit For Volunteers?

  • RACE DAY(S):Volunteers age 16+ can volunteer without a parent/guardian present as long as their parent/guardian signs the waiver.  Volunteers age 12-15 can join their parent/guardian, but their parent/guardian must be volunteering with them at all times.  Volunteers under age 12 are not permitted.  
  • LOAD-IN, BUILD, SET-UP, PACKET STUFFING, LOAD-OUT (PRE AND POST RACE SHIFTS):Volunteers must be age 18+ to volunteer for pre and post-race shifts. No children will be permitted.
  • PAID CREW (TRASH PORTERS, CHANGING TENT, SHOWERS, PORTA POTTY DUTIES): Must be age 18+. No one under 18 permitted.

ADDITIONAL INFORMATION: The Free Race earned by volunteering is only good for the Adult race (free races are not valid for the Kids Race).   If you have small children, please plan to leave them with a non-volunteering/non-racing adult. If you arrive to your shift with children under the age limits listed above, you will be asked to forfeit your shift. Spartan Race reserves the right to report unattended children to the local authorities.

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To claim my volunteer bib I need to visit the Volunteer Bibs Lane at Registration.

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