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SPORTIVA EVENTS TERMS AND

CONDITIONS

This document constitutes an agreement between you (the E

ntrant) and Sportiva Events Ltd

(the Organiser). Entry into any of the events or activiti

es organised by Sportiva Events is

strictly conditional upon the entrant agreeing to all of

the terms and conditions contained

within this document (the Agreement). All entrants must

acknowledge that they have read

and accept this agreement before registration will be com

pleted. All entrants under the age of

18 years must be registered by their parent or legal guardian

.

REGISTRATION PROCESS

The organiser or their aent will maintain a registration

database for all entrants and

their chosen emergency contact. All information will be

collected, stored and

processed in accordance with the Data Protection Act 1998.

Entrants are responsible for ensuring the accuracy of the

ir personal records within the

event database. Should any information change between regi

stration and participation,

it is the individual entrants

responsibility to ensure that their records are updated

accordingly.

Entry Fees must be paid in full before entry to the eve

nt will be confirmed.

Entry to the event will only be accepted through the offici

al website, using the online

registration service.

The registration fee is NON REFUNDABLE under any circumst

ance.

Entrants must electronically acknowledge that they have

read and agree to the event

terms and conditions prior to their entry in to the event

being confirmed. By doing so

the entrant is unreservedly accepting all of the terms

and conditions of this agreement.

All entrants under the age of 18 years must be registered by

their parent or legal

guardian.

USE OF PERSONAL DATA

The organiser or their agent will maintain a registratio

n database for all entrants and

their chosen emergency contact. All information will be

collected, stored and

processed in accordance with the Data Protection Act 1998.

The organiser may use the entrants contact information to

keep them informed of the

event or to notify them of other events organised or promote

d by Sportiva Events

The organiser may share the entrants contact details wi

th their partner organisations.

All partner organisations are clearly identified on the of

ficial event website. Entrants

have the right to

opt-out

of this information sharing agreement at any time.

Entrants give permission for the organisers, their agent

s, or any other associated

organisations to use any photographs, video tapes, motion pictur

es, website images,

recordings, or any other record of the event. Such arti

cles may be used or included on

websites, media publications, advertising, promotional informa

tion, or other publicly

accessible sources.

PERSONAL ABILITY TO PARTICIPATE

It is the entrants

responsibility to ensure they train appropriately and have th

e

requisite level of fitness to be able to complete their

chosen event / activity within any

designated time limits.

Entrants must ensure their personal health is suitable

for participating in the event /

activity. If in any doubt the entrant should consult thei

r doctor.

It is the responsibility of the entrant to ensure the orga

nisers are informed in writing

of any medical conditions that could be relevant to their

treatment in the event of an

emergency.

If

a participant believes that it is unsafe for them to co

ntinue in the event, it is their

duty to notify an event official as soon as practicable.

The organiser will make

appropriate arrangements to get the participant to a place of

safety.

Participants must be competent cyclists and confident i

n their ability to complete the

course safely.

SPECIFIC TO CYCLING RELATED EVENTS OR

EVENTS THAT INCLUDE CYCLING

Entrants are responsible for ensuring their bike is service

able and fit for purpose.

Participants must wear an approved Cycle Safety Helmet

at all times when riding in

the event. This is a mandatory requirement for all eve

nts registered with

British

Cycling

and the

British Triathlon Federation

.

Participants must carry a suitable bicycle repair kit

sufficient to maintain the

serviceability of their bike in the event of punctures or oth

er minor mechanical

failures. Mechanical support provided at the event is for eme

rgency only.

Sportive Events are NOT races. They are non-competitive

on-road personal cycling

challenges. Whilst they are timed personal challenge in which

participants will be

informed of their achievement. Medals may be awarded to par

ticipants completing

their chosen route within a designated time limit. Pleas

e see event specific details for

further details.

Participants must ride in accordance with the law and a

dhere to the Highway Code.

Participants are responsible for riding safely and wit

h due respect for other road users

and the other participants in the event.

PARTICIPATION IN THE EVENT / ACTIVITY

Participants are responsible for managing their own nut

ritional requirements

throughout the duration of the event.

Participants must clearly display their issued number

in accordance to the specific

event instructions.

Where an event is timed, participants are responsible

for ensuring their timing device

is functioning correctly before they commence the activi

ty and that they correctly

negotiate all designated timing check points on the course.

Participants must comply with the instructions of the

organisers and other course

officials.

Event routes will be clearly signed and each event has t

he route details available

online. There will also be a number of marshals at key l

ocations to help keep

participants on course. However, whilst the organiser will m

ake every effort to ensure

that the routes are adequately signed, the onus of remain

ing on course rests with the

rider.

Should circumstances dictate, or in the interest of

safety, the organiser reserves the

right to make such changes to the published event route as may

be deemed necessary

at their absolute discretion.

The organiser reserves the right to require a participant to

retire from the event where

their conduct is considered to be inappropriate. If required

to retire the participant

must remove their number and take no further part in the eve

nt.

Participants have a duty to report to an event official as

soon as practicable, anything

that they see or hear which they reasonably believe may impa

ct on the safety or

welfare of themselves or others, connected to the event

or otherwise.

Whilst appropriate risk assessments will be carried out

before the event, participants

assume full and complete responsibility for any injury or a

ccident which may occur

whilst travelling to or from the event, during the event, or

whilst on any premises

related to the event.

Participants must agree to waive, release and forever disc

harge the event organisers,

sponsors, promoters, and each of their agents, representa

tives, successors and assigns,

and all other persons associated with the event, from any

liabilities, claims, actions, or

damages that they may have against them arising out of or

in any way connected with

participation in the event. This includes any claims, whethe

r caused by negligence,

the action or inaction of any of the above parties, or

otherwise.

ALTERATIONS TO THE EVENT

Any change to the event start time or format will be communi

cated to the Participant as soon

as is reasonably practicable. Start Time

I am aware that the Event Organiser reserves the

right to alter the start time of the Event. No refund in

full or in part shall be made for any

change in start time for an Event provided the Event t

akes place on the specified date of the

Event. Event Date

I am aware that the Event Organiser reserves the righ

t to change the date

of the Event. In the event of such change of date of

the Event, and if as Participant I am

unable to attend on the revised date, I will have 14 days to inform

the Event Organiser in

writing from when the change in date is announced to recei

ve a refund of my Entry Fee, less

a

£5 administration charge for bank processing costs. Cours

e Alteration

I am aware the

Event Organiser reserves the right to amend the Event for

mat at their sole discretion (such as

from a Triathlon to an Aquathlon or other suitable race for

mat) in order to stage the Event. If

the Event is changed to an Aquathlon or other format I acc

ept that I will not be entitled to any

refund. Other Alterations

I acknowledge and accept that circumstances concerning the

Event may change from time to time for reasons out of th

e Event Organiser

s reasonable

control, without any rights to withdrawal being accrued by the

Participant other than as set

out in the Withdrawals policy, and without the Event Organise

r incurring any liability. For

illustration purposes, these changes may include car parking a

rrangements, course alterations,

but such changes/issues will not allow the Participant to wi

thdraw and nor will the Event

Organiser be deemed liable except as otherwise set out here

in.

CANCELLATION & REFUNDS

The Registration Fee is NON REFUNDABLE under any circumst

ance.

Entry Fees are only valid for the original event for whic

h they were purchased.

Neither Places or Fees are transferrable to any other ev

ent.

If, for any reason what so ever, an entrant finds thems

elves unable to participate they

should notify the organisers as soon as reasonably practi

cable of their intention to

withdraw from the event. This will allow the vacancy to be

reallocated to anyone who

may be on the event

s reserve list.

In the unlikely event that the organisers are forced to cance

l the event, due to

circumstances beyond their control, entrants will be en

titled to claim a refund with no

further liability whatsoever arising from such cancellati

on. Requests for refunds must

be received in writing no later than 30 days from the date o

f official event

cancellation by the organisers.

Refund Applicants will be reimbursed with that part of their

entry fee which are

recoverable or have not been irrevocably committed to sta

ging the event.

Extreme or unusual weather conditions are unlikely to lead to t

he cancellation of the

event. Entrants must exercise their own experience and

judgement regarding their

ability, equipment and preparedness to cope with the prevailing el

ements before they

commence.

TRANSFER POLICY

No competitor is permitted to enter or participate using anot

her persons details.

No transfers will be permitted within TWO WEEKS of the event

start date.

There is an £8 administrative fee charged for all transf

ers or £5 for Tristars

Entrants are responsible for finding their own replacemen

ts. The organiser will not get

involved in this process.

GENERAL PROVISIONS

This agreement constitutes the whole agreement between th

e parties and any prior

agreement, oral or written, are excluded.

Any failure by any party to enforce or to exercise at any time any

term or any right

under this agreement shall not be deemed to be a waiver of th

at term or right and shall

not affect that party

s right to later enforce or to exercise it.

If any term of this agreement is found to be illegal or unenf

orceable it shall be deemed

to be omitted from the agreement and shall not affect the

validity of the remainder of

the agreement.

Nothing in this agreement confers any right on third parties to

enforce the provisions

of this agreement under the Contracts (Rights of Third Par

ties) Act 1999.

The laws of England & Wales shall govern this agreement

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